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Terms & Conditions

For Delegates:

These terms and conditions are valid for every person registered as delegate, student, post-doc, accompany person to attend the conferences arranged or organized by Acad Indus International Conventions

1. General Terms

• To use the online registration system, each user must first create a user account

• A personal address (Institution/Company) and email address for each delegate must be provided during the registration process

• Multiple registrations with the same email address will not be accepted by the system

• Please ensure the billing details are entered correctly as invoices cannot be changed later

• Invoices must be requested online through the user account can be later sent by post or emailed to you. Alternatively, you send is an invoice request via email (contactus@acad-indus-conventions.com)

• The following payments are accepted through the on-line registration system
o credit card (Visa, American Express, MasterCard, Visa Electron, and Paypal).
o For bank transfer, the account details will be provided on your invoice

• Confirmation of registration and invitation letters will be emailed to you once supporting documentation (passport photo page/letter from your Institution /Company), if applicable, and payment has been received. Please allow three working days for credit card payments and five working days for bank transfers/ bank drafts.

2. Payment Options

Two methods of payment are available:

I. By credit card (recommended method)

We accept only Visa or Eurocard/Mastercard, American Express and Paypal. The online system uses secure encryption to protect your card and personal details.

II. By bank transfer

a. Sofort Überweisung: it is possible to transfer the amount through Sofort Überweisung for the EU regions wherever applicable.

b. Invoice: Details for the bank transfer will be received with the invoice via e-mail after selecting this payment method during the registration process. Do not forget to indicate the payment purpose of the participant on the bank transfer order which will be received with the invoice. Bank transfer charges have to be paid by the delegate.

Our on-line payment interface provides a Secure Website Order Page. As part of our dedication to provide secure online payment methods, we have added an extra level of security for Visa and MasterCard payments. This protects you from the unauthorised use of your credit card. 3-D Secure technology consists of the programs ‘Verified by Visa’ and ‘MasterCard SecureCode’. Once registration is validated, registrants will receive a detailed invoice and an acknowledgement letter by e-mail. Registration by phone or by fax will not be processed.

All payments are subject to 19% value added tax (VAT) which is consistent with German consumer tax system.

3. Entitlements

• Access to the conference sessions

• Conference bag and delegate material, including final programme.

• Coffee breaks (morning and afternoon) and lunches

• Opening ceremony on 10th May 2017.

• Free WLAN on-site

4. Students

To qualify for the reduced student fee, they are obliged to show one of the following original documents on-site:

• Original and valid student I.D. card indicating the date of validity! OR:

• An original, personalized letter signed by the head of the relevant university or institutional department providing the full-time student status.

• The organizer is not in the position to grant access to the conference as registered student without one of those documents.

• The student fee is also applicable to Ph.D. students.

5. Cancellation/ Refund Policy

All reimbursement will be processed after the conference.

I. Substitution

If a registrant is unable to attend an event for any reason they may substitute, by arrangement with the conference manager, someone else from the same institute/organization. you can request the transfer of your registration to another participant by timely intimation to the Conference Secretariat in writing by e-mail to contactus@acad-indus-conventions.com. Please inform us about the substitution at least 20 days before the conference.

II. Cancellation

Where the registrant is unable to attend, and is not in a position to transfer his/her place to another person or to another event, then the following refund arrangements apply:

• Registrations cancelled more than 60 days before the event will be refunded 80% of the registration fees.

• Registrations cancelled less than 60 but more than 30 days before the event will be refunded 50% of the registration fees.

• Registrations cancelled less than 30 days before the event will not be eligible for a refund.

• Registrations from authors cancelled as a result of a paper not being accepted will be refunded 80% of the registrations fees. The remaining 20% of the fee contributes to administration costs incurred.

• Cancellations from authors made after a failed visa application will be refunded the 50% registration fees, which covers the costs associated with processing the paper. In this event, the paper will still be published in the conference proceedings and delegates will receive an electronic copy of the proceedings.

• Early bird student registrations are not refundable in this instance. • Cancellations from non-authors made after a failed visa application will be refunded the registration fees paid less an administration charge 100 Euro per participant registered.

• Conference proceedings for registered participants who are for whatever reason unable to attend will be mailed by regular post to the address we have on file. This will only be done once. Should you have to withdraw please ensure we have your correct mailing address on file.

• In the event that printed proceedings have been ordered and the participant is unable to attend, additional postage charges may be applied.

III. Failed visa applications

Notification must be received by us in writing (email or fax) not later than 10 (ten) working days before the conference starts for refunds to be eligible. Cancellations received after this cut-off time will not be eligible for refund.

* Saturday and Sunday do not count as working days.

Refunds will be made in the following ways:

• For payments received by credit or debit cards, the same credit/debit card will be refunded.

• For all other payments, a bank transfer will be made to the payee nominated account.

Please note: For payments received from outside the Germany by bank transfer, the refund will be made by bank transfer and all bank charges will be for the registrants account.

The policy as stated on this page is valid from August 2016.

6. Publicity Policy

Each registrant grants the organiser the right to photograph/videotape participants and to use such photographs/videos and the names of attendees in materials which either represent the proceedings of the conference or promote future conferences.

7. Liability

With paid registration, the participant acknowledges that he/she has no right to lodge claims against the conference organizers should the meeting be altered, hindered, or prevented by unexpected political or economic events, unpredictable forces of nature, speaker cancellations or other unforeseeable events.

8. Insurance

The organizers do not accept any responsibility for individual medical, travel or personal insurance. Delegates are strongly advised to have their own travel insurance policies to cover risks including (but not limited to) loss, cancellation, medical costs and injury. The conference organizers will not accept any responsibility for any delegate failing to take out adequate insurance.

9. Conference Badges

Conference identification badges are mandatory and will be required for admission to all conference functions (including social events).

For Sponsors & Exhibitors:

1. Acknowledgement

Please complete and sign the application form on the next page and send it via email or fax. A tax invoice will be issued upon receipt. Sponsorship acceptance is subject to the review and approval of the organizers

2. Value Added Tax (VAT):?

All sponsorship items shall include a 19% value added tax (VAT) consistent with German consumer tax system.

3. Conditions of Payment

Full payment must be received within 30 days from the invoiced date for the application to be considered. All payment must be made in Euro (€).

4. Payment Methods

Please include a remittance advice and make all cheques payable to: Acad-Indus Conventions, Freising, Germany

5. Credit Card

Please fill up your credit card details in the application form. Please note credit cards payments will incur a surcharge

6. Bank Transfer

Please include a remittance advice and make all cheques payable to: Acad-Indus Conventions, Freising, Germany. All bank transfers must be in Euros (€) and include any bank fees and list company name and invoice number.

7. Credit Card

Please fill up your credit card details in the application form. Please note credit cards payments will incur a surcharge

8. Cancellation Policy

If you would like to request the cancellation of your sponsorship application, please submit a written request for cancellation specifying the reason for cancellation. The cancellation request is subject to the approval of the committee on the condition that none of the sponsorship arrangements have been delivered upon and Note:

50% of the contracted amount will be retained for cancellation between 12 to 3 months prior to the event.

100% of the contracted amount will be retained for cancellation requests received 3 months prior to the event.

9. Liability

Organizers are not liable for damages or loss to sponsor or exhibitor’s property

10. Obligations and Rights

Promotional activity must not impinge on or directly interfere with any other sponsor or exhibitor

11. Exhibition

Organizers reserve the right to change the layout and allocation of booths, should the need arise. Exhibitors will be notified if this becomes necessary. Exhibitors must be adequately covered for product and public liability insurance. It is the responsibility of the exhibitor to arrange appropriate insurance for items within their exhibition. Exhibitors must ensure the cleanliness and tidiness of their allocated space.

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